honesty

TRANSPARENCY

personalised Service

building long term relationships

OUR SERVICES

  • We open a bank account for each Scheme, Trustees/Directors have control over the account
  • Full administration and accounting books are kept
  • Prepare monthly management accounts disbursed to Trustees/Directors
  • Prepare monthly levy roll with disbursements and collection
  • Assisting with annual budgets
  • Assist with annual audit with appointed auditors
  • Complete and submit all applicable statutory returns

  • Of Monthly levy, utilities, and other charges Distribute monthly levy statements to owners. 
  • CSOS payments, CIPC payments Issuing of levy clearance certificates Assistance with changes to Management/Conduct rules Arrange. 
  • Attend AGM/SGM’s etc. 
  • Minute taking at meetings Communicate & assist owners with necessary requests Water/Electricity readings Pay monthly accounts – with authorisation from Trustees/Directors Store minute books, rules, insurance policies, sectional plans etc.

  • Arranging training, information webinars for Trustees/Directors assisting with their fiduciary duties
  • CPR / First Aid training as part of health and safety 

  • Assist trustees with maintenance issues relating to common property.
  • Arrange and submit quotes obtained to the trustees.
  • Liaise with contractors on scope of work
  • Inspection of work done by contractors

  • Payroll - management of salaries, wages etc.
  • Drafting of employment contracts
  • Drafting of job specifications
  • Pay, UIF, PAYE and COIDA
  • Maintain staff records – leave forms etc.
  • All monies paid out are authorised by Trustees/Directors first

  • Advise on amendments to the Sectional Title Schemes Management Act (STSMA).
  • Assist and advise on procedural matters for general meetings, special general meetings, quorum requirements, resolutions and voting rights.
  • Assistance in enforcing rules as per BC or HOA’s rules adopted 

  • Submit sectional title plan changes to the Community Schemes Ombud Service (CSOS)
  • Keep and maintain a register of bondholders and owners in the scheme in line with the POPIA
  • Submit any amended management & conduct rules to the CSOS for certification.
  • Attend to change of Directors and submit to various bodies


  • HODPM make us of experienced attorneys capable of managing any legal requirements.
  • Collect outstanding levies or advise on the legal affairs of the scheme should the need arise.

  • Arranging all insurance cover for common property buildings or freehold
  • All liability insurance policies are obtained that are required by law 
  • All claims submitted and facilitated with broker/insurer

WHAT YOU OWN IS EXTRAORDINARY

Why not let HOD Property Management guide, manage and protect your Community Scheme.

+27 87 702 8730